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The Outreach & Event Assistant is responsible for the coordination of marketing and outreach activities, volunteer supervision and event support for Arts in the Parks. Arts in the Parks are a Toronto Arts Foundation initiative developed in partnership with Toronto Arts Council, City of Toronto and Park People. This contract is a paid position ($14 per hour) and is an average of 25 hours per week ranging to 30 hours per week.
Toronto Arts Foundation is a charitable organization that sparks creative connections, spotlights artistic excellence, and supports vibrant cultural growth throughout our diverse city, through private sector investment. Our vision Creative City: Block by Block is to connect every Toronto neighbourhood with the transformative social and economic benefits of the arts. Responsibilities Marketing • Distribute marketing collateral (digital and print) and arrange cross promotions with partners • Update events listings on internal and external platforms • Write feature stories on events for website content • Attend community outreach meetings with the Community Outreach Coordinator • Act as an ambassador for the initiative with the general public of the social media plan; maintain the social media editorial calendar. Event/Onsite Support • Deliver marketing materials to Arts in the Parks event site (signage, water, promotional material, surveys), and returning equipment at end-of-day • Supervise the Arts in the Parks volunteers at events: sign volunteers in/out. • Delegate tasks/roles to volunteers and ensuring successful execution of such tasks (setting up signage, tables, etc) • Ensure the maintenance of Arts in the Parks events materials and report any issues to the Community Engagement Manager Volunteer Coordination and Community Outreach The Outreach & Event Assistant will assist the Arts and the Parks staff in the following capacity: • Assist with the volunteer website portal and the volunteer program • Assist with the training of volunteers, alongside the Marketing & Events Coordinator • Provide on-site training (at events) for volunteers • Assist with scheduling volunteers • Ensure volunteer protocol is being met • Ensure a high level of volunteer moral and professionalism • Taking phone calls/inquiries from volunteers, as needed Key qualifications: • Interest in pursuing a career in the arts with a focus on marketing, communications, community programming. • Respect for diverse individuals and communities. • Interest in learning about Equity best practices. • Ability to establish effective and strong working relationships and trust with co-workers and volunteers. • Excellent written and verbal communication skills • Sound judgment, analytical and problem-solving abilities, and organizational skills • Proficiency with windows-based software and other computer and database applications relevant to the work is an asset • G-class license and a clean driving record is a requirement of this position. • Flexibility regarding work hours is a requirement. Some working hours will take place on evenings and weekends. Toronto Arts Foundation will strive to provide a schedule two-weeks in advance. • Successful candidates will be asked to supply Toronto Arts Foundation with a Vulnerable Sector Screening Check prior to a contract being issued. This will be coordinated with Toronto Arts Foundation.
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